Getting Rid of Pesky Recipients Who Don't Belong From Your Mail.app for Mac

When we type a few characters in the To: field of the Mail application on a Mac, the auto fill-in feature of the Mail program selects an address list for possible recipients.  Sometimes, when we make a typo and hit return we then have a bogus recipient on that list that inevitably gets called up as a possible email address.

There are several ways to get rid on this incorrect recipient on the auto fill list.   The easiest way is to select the Window Menu bar and Previous Recipient from the menu options.

This will bring up a long list of the possible recipient auto fill choices.  You can select the ones you want to remove and delete them.

Another way to get rid of the unwanted suggestions for recipients, involves typing in the unwanted recipient into the To: field of your email, then hit return key and then reselect the wrong address again and click on the small arrow to the right of the wrong or incorrect recipient address.  A pop up window will display all the choices that are near to that wrong recipient's address.  A check mark should appear next to the one you wish to remove.  Click on 'Remove address'.  This will also get rid  of faulty addresses directly in the To: field of the mail message template.

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Auto Response Using Mail App on Mac

Sometimes one might want to send out a message to a group of contacts in reply that informs the list of contacts that they are unavailable.  Using Mac mail app one can set up a rule to do so.

Select Preferences in the mail app and then click on Rules.

Once you have accessed the Rules tab, then click on Add Rule and a section for conditions to meet the rule will appear on the display window and using the pop-down menus select the conditions that apply to your rule:  who you wish the rule to apply to (recipient) and what actions you wish to perform when conditions are met for those recipients.

 If you select the Reply to Message action, then you can enter the typed message to return to each of the recipients.  You can also direct actions to any of your mailboxes.

Be sure to check out the auto response and action scripts that you can apply using the mail app for Mactintosh. Tweet

Another Google Voice Feature - Continuing Conversation on Another Phone

Google Voice has a convenient feature to allow the user to switch phones during a conversation.  Say you have answered whoever called you on your computer headset and you were just about to leave to run some errands, but want to continue the conversation as you head out the door.  

Merely press the * star key while talking and your other phones will ring, say your cell phone.  The cell phone will ring, you answer it and hang up the original phone or computer and continue the conversation as you head out to run your errands.

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